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Your wedding stationery checklist

Everything you need to know about your wedding stationery all in one place.

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Your wedding stationery checklist
Don't forget to include any information your guests might need

Deciding on and choosing your wedding stationery has got to be one of the trickiest areas of wedding planning – there are many elements to nail down and infomation that you don't want to forgot to tell your guests! Your wedding stationery also sets the tone for your wedding and is the first hint your guests will get of your big day so it's important that you get the look and feel of it just right.

Wedding Stationer Lynda Loves has put together a checklist of all things to consider when working on your wedding stationery and highlights everything you need to include…

Ideally it is best to break your wedding stationery down into three stages if possible:

1. Save the Dates  – send out as soon as you have chosen your wedding date.

2. Invitations – send out to your guests about 3-4 months before your wedding.

Information you need to include on your wedding invitations:
Who is hosting?
- both parents of bride and groom
- bride’s parents
- grooms parents
- couple hosting
Don’t forget to provide all the relevant names on the invite so your guests know who to RSVP to.
You can choose formal or more informal wedding invitation wording depending on your preference.


Image: Lynda Loves Photography/Anneli Marinovich

Details of marriage ceremony and reception
- date
- time
- venue

Guest information 
- Nearby accommodation
- Taxi numbers
- Gift list details
- Maps to your venue

Do you require RSVP cards to be sent with your invites?
- RSVP date required
- RSVP return details required (telephone numbers, email addresses you may want to include).
- Do guests have any allergies regarding food that the hotel/venue need to be informed of? Include a section for this on your RSVP card.

Top wedding invitation tips

  • Remember if you have for example 100 guests attending you may only require 50-60 invites as most are usually couples.
  • Allow sufficient time for printing, especially during busy wedding season. Ideally 4-6 weeks for bespoke, foiling or letterpress orders. Digital can be produced slightly quicker - allow for 2-3 weeks ahead of your scheduled posting to guests.
  • It is always more cost effective to get as much of your stationery printed in one go. This cuts down cost on the printing set up which the printer will charge.
  • Always take your invites to the Post Office to check the weight for posting. Heavier card stocks and extra info you include in your invites all adds extra weight and may cost more than a first class stamp.


Image: Lynda Loves Stationery/ Wild Rose Photography

3. Once you have received RSVPs from your guests, you can then make progress finalising the rest of your stationery. Other stationery you may need:

  • Order of Service – usually for church weddings to show readings, hymns and names of the bridal party.
  • Menus – these can be personalised to each individual guest, with their name on the menu and so ‘doubling up’ as a guest name card if you are having a set menu. Alternatively menus can be sent out in advance if there is a menu choice and you need to provide the venue with final numbers in advance.
  • Table plan – can be one large board to illustrate the guest seating plan or individual postcards styled in accordance with your chosen theme or anything you want really!
  • Place name cards – these can be a tag, folded card, tied in with your favours or written on a different material such as stone or metal depending on your theme.
  • Escort cards – with guest name and table number/name on them, shown at the entrance of your reception.
  • Table names or numbers – these can be personalised to the bride and groom, for example favourite places they have visited together, favourite films, drinks, sports, actors/actresses.
  • Any outdoor signage – to help direct guests from the church to venue or if you are having a marquee reception.
  • Personalised thank you cards – for after the wedding. This is a lovely idea perhaps to personalise with your names on or use photographs from your wedding day to send as a postcard, thanking guests for sharing your special day with you.

Want some more inspiration? Here's how to save money on your wedding stationery.

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